The Main Tasks of Electronic Document Management Systems

• Ensuring effective management through automatic control over implementation, transparency with the entire organization at all levels.
• Offer the QC system to suit international standards.
• Support for the effective accumulation, management and usage of information and knowledge. Providing staff flexibility by helping the formalization of the activities of every employee and the opportunity to keep the entire good his activities.
• Logging with the enterprise as a whole (internal official investigations, research activities from the units, identification of "locations" in the activities).
• Optimization of business processes and automation from the mechanism for implementation and control.
• The exclusion of paper documents from the internal turnover with the enterprise. Saving resources by reduction of the price of managing document flows within the organization.
• Eliminating the need for or significantly simplifying and reducing the price of storing paper documents with the online electronic archive.

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Attributes of Electronic Document Management Part 2

To maintain the unit history for each file and its further documentation: EDMS allows to make the connections between customers and suppliers way more centralized. It takes the action of just several clicks in order to get all the brief info or dossier for every specific business operation ever done or about to be as well.

To let the employees do their job wherever they can: due to the probability of electronic access, the staff gets the opportunity to work remotely. The only thing requiring their extra time now is the only matter of another's ability to not to forget to sed the files in time. There's no need to wait for them to be ready for hours/days/weeks until they will be sent from another department now.

To get the data privacy more secure: that's all about the central database enables you to backup documents. It reduces the potential risk of accidental or deliberate lack of files. Furthermore, it takes way less time to spend to find the necessary document if somebody has putted it to another place: now you need to use the search bar to find it, not rushing through your coworkers' desks yelling for that paper.

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Attributes of Electronic Document Management Part 1

Saves time: employees cut back time trying to find hard copies of the docs. With a purpose of creating a central database, backups of files are created regularly. It makes it short of chances the document will be lost accidentally, left on a board of a plane, destroyed for a reason of person's distraction or got vanished in a workspace chaos. It cuts the time would be spent on trying to find missing documents in times.

Usage of space and resources in a smart way: valuable square meters occupied by superfluous servers and other devices as well for storing documents might well be released for more valuable things. Regarding the status and relevance of data, documents and files can be safely deleted as soon as their content becomes irrelevant for business purposes. Data management will not only help to meet corporate standards but also manage you to treat your work desk better.

To keep your business' profile as high as possible: EDMS (electronic document management systems) allows to keep the status of your document easy to get to every person having the required permissions. Furthermore, the EDMS lets you instantly and simply get not the requested file exactly but also a full report on its metadata history and access.

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